SPARROW - FAQ's

Q. What is the URL to login to Generate/Fill PAR (Online CR).?

Ans: https://mahapar.maharashtra.gov.in/

Q. Whose PAR can be generated/ fill online?

Ans: Below are the 12 services which are made live and the officers belong to these services can generate/fill their PAR (Online CR).

  1. Maharashtra Regional Transport Office (MAHA-RTO)
  2. Maharashtra Education (MAHA-EDU)
  3. Maharashtra Directorate of accounts and Treasuries (MAHA-DAT)
  4. Maharashtra Co-operation (MAHA-COR)
  5. Maharashtra Sales Tax (MAHA-MST)
  6. Maharashtra Land Records (MAHA-MLR)
  7. Maharashtra Forest (MAHA-FOR)
  8. Maharashtra Police (MAHA-POL)
  9. Maharashtra Revenue (MAHA-REV)
  10. Maharashtra Excise (MAHA-EXC)
  11. Maharashtra Mantralaya (MAHA-MAN)
  12. Maharashtra Devlopement Service (MAHA-MDS).

Contacts of nodal officers for all services-

S.No. Service Name Designation Contact No. email ID
1 Mantralaya Imtiyaz M. Kazi Joint Secretary 22024585 imtiyaz.kazi@gov.in
2 Forest Atul Kode Joint Secretary 22846651 atul.kode@nic.in
3 Excise Punam Hiraman Wagde Joint Secretary 22027074 punam.wagde@nic.in
4 School Education Ravindra P. Ate Joint Secretary 22871497 ravindra.ate@nic.in
5 DAT Shubhangi R. Sheth Joint Secretary 22026390 shubhangi.sheth@nic.in
6 Sales Tax V.D.Athavale Joint Secretary 22023336 vinay.athavale@nic.in
7 Revenue Manik Abaji Gutte Joint Secretary manic.gutte@nic.in
8 Land Records SANTOSH HARIDAS BHOGLE Deputy Secretary 22882607 santosh.bhogle@nic.in
9 Transport Prakash Sabale Deputy Secretary 22025356 prakash.sabale@nic.in
10 MH-Police Kailas Gaikwad Deputy Secretary kailas.gaikwad@nic.in
11 Cooperation SUDIN POPATRAO GAIKWAD Deputy Secretary sudin.gaikwad@nic.in
12 Maharashtra Development Service Vijay D. Shinde Deputy Secretary vijayd.shinde71@nic.in

Q. Which browser version is compatible to run MAHAPAR URL ?

Ans: Internet Explorer vesrion should be 10n or above and Firefox should be with ESR version.

Q.How do I access the application?

Ans: You can access the application through your registered NIC email ID and password. The DSC is not required to access the application. For example: If the user’s email ID is abc.xyz@nic.in then his username by which he would be accessing the application would be ‘abc.xyz’. The password for this application would be the same as that of NIC email ID.

Q. What should I do if I am not having a NIC email ID??

Ans: The Member of Service (MoS) would have to apply for NIC email ID by clicking the link Apply for NIC eMail ID available on the Home Page of the application. Thereafter, a new window would open where the MoS would have to fill in the personal details and submit it. On submission of the details, MoS would receive a reference number on his registered mobile number. Subsequently, he would have to take a printout of the Registration Form already filled in by him and get it signed by the NIC Co-coordinator. Then the MoS will have to again click the same link. Thereafter, following steps may be followed for applying for NIC-email ID: First click on the link "Already Applied". After clicking this link, a new window would open which would ask the MoS to enter the Reference Number sent to his Registered Mobile No. and then he will have to click on upload PDF available on the window. Subsequently, the user will receive a One Time Password (OTP) on his registered mobile no. which he would have to feed in the new window having two fields viz., OTP and File Upload. After the OTP is entered, the user would click on "File Upload" which will upload the Scanned Copy of his Signed Registration Form. Thereafter, he would receive confirmation that his details have been received by NIC and his eMail ID/Password will be sent to his registered mobile number

Q. How would I know whether my NIC email ID is registered or not and how to get it registered?

Ans: If you are having a registered NIC email ID, you would be able to access the application. In case the email ID is not registered, you will have to report the issue to NIC on support-mahapar@nic.in who would do the registration on the same day.

Q. How do I fill my self-appraisal?

Ans: Establishment/GAD (Custodian) will forward the PAR form with “Section I” duly filled in online. The PAR form would come into your Inbox of the MAHAPAR (inbox ➜ My PAR) and could be accessed after entering the application through your NIC email ID. You would also receive an alert on your registered mobile number as well as on your NIC email ID that the PAR form has been forwarded to you.

Q. How do I attach my medical report, appreciation letters, etc. with my PAR ?

Ans: The medical report, appreciation letters, etc. could be uploaded by MoS at the beginning of the year while filing his self-appraisal form which a tab has been provided on the same page where the MoS would be recording his self-appraisal by following the steps indicated below: MoS needs to scan all the documents which he/she wants to upload in a single PDF (Max 3MB). Press the button “Reference Document Upload” given at the bottom of the Section II. Choose the scanned PDF file from your computer to upload. However, if the MoS desires to get any document uploaded in the middle of the year or separately, he would have to send the document manually to the Pr. Secretary, GAD or JS(Admn.) who would screen and take a call on whether to upload it.

Q.Is it possible that when I submit my PAR to my Reporting Authority, it may go to some other officer ?

Ans: The flow of submission of PAR in respect of every officer would be pre-defined by the PAR Manager. When the officer reported upon (ORU) would submit his self-appraisal, it will automatically go to the Inbox of his pre-defined Reporting Authority. As soon as the PAR is submitted by the ORU, a message will appear on the screen displaying the name of the officer to whom the PAR has been sent. The ORU would receive an alert in this regard on his mobile number as well as in his registered NIC email ID.

Q. How do I sign the document after generating /Filling the PAR?

Ans: You need to sign the document either through e-sign or through DSC.

Q. What is e-sign ?

Ans: eSign service is an online electronic signature service that can facilitate an Aadhaar holder to digitally sign a document. NSDL e-Governance Infrastructure Limited (NSDL e-Gov), a licensed Certifying Authority (CA), is empanelled by Controller of Certifying Authorities (CCA) to provide eSign Services to Application Service Providers (ASPs) e-Sign is an online electronic signature service that can facilitate an Aadhaar holder to digitally sign a document. An Aadhaar holder can now sign a document after Biometric/One Time Password authentication thus requiring no paper based application form or documents. Authentication of the signer will be carried out by the e-KYC services of UIDAI and on successful authentication i.e., on receiving the consent from the signer, electronic signature on the document/data will be ascribed by eSign services of NSDL e-Gov. eSign will make the process of digital signature very simple and hence, end-users may adopt it at much faster pace than the traditional DSC. Online service providers can use Open API and easily integrate eSign facility, making the feature of non-repudiation much robust in their existing service.

Q. What is DSC and where do I get the driver for my dongle ?

Ans: Digital Signature Certificate (DSC) is a digital signature which can be done throgh the certified dongle and the drivers for the dongle can be found from below two link. http://nicca.nic.in/ --> click on Download Drivers (For Intranet/Internet Users) https://www.ncodesolutions.com/ --> click on Token Drivers (For Internet Users Only).

Q.Is DSC a must for online filing of my PAR? What if I am not having DSC?

Ans: Yes, DSC is required by the officer to authenticate his self appraisal as well as comments/gradings recorded in the PAR of his subordinates. However, for login to the application you need to have only duly registered NIC email ID. Without DSC, the self appraisal as well as PAR of his subordinates would not move. In case you are not having DSC, then youshould contact local NIC or GAD/Personnel Dept..

Q. My DSC Dongle is not detecting on my device.?

Ans: Plesae check the following pre requisite on your system by IT personnel from your local IT department. a.) Java Vesrion should be 32(Keep Java Version 32 even though the system architecture is 64). b.) Driver should be installed for the respective dongle to be used.Go to the link https://www.ncodesolutions.com/ to download the driver if it is not installed c.) Firefox should have ESR version to support DSC.Download the 32 bit ESR vesrion of firefox from the link https://www.mozilla.org/en-US/firefox/organizations/

Q. When will the PAR be disclosed to me ?

Ans: Custodian would disclose the PAR to the officer by sending it online in his Inbox of application once it gets completed. MoS would also get an alert regarding this on his registered mobile phone and NIC email ID.

Q. How PAR is to be recorded by a political executive in the new system ?

Ans. Presently, the political executives are not being issued DSCs and would record their remarks/gradings manually for which the concerned GAD/Adm. Division would take a printout upto the level where it is online, obtain the remarks/grading from political executive and then upload it. Thereafter, the PAR would move online.

Q. How will my Reporting/Reviewing/Accepting Authority record the PAR online in case he is not carrying DSC or he is not able to do so for some other reasons ?

Ans: If the Reporting/Reviewing/Accepting Authority is not having DSC or for some other reasons he cannot record the PAR online, the system is having flexibility of having manual PAR. Custodian has been given the option to take necessary action in this regard if such a situation arises.

Q. Can I take a printout of my PAR ?

Ans: Yes, the user can take a printout of the PAR as the self-appraisal submitted by him to his Reporting Officer as well as the duly complete PAR sent to him by Primary Custodian for disclosure would remain in the Sent Items and Inbox respectively.

Q. How will I distinguish between my PAR and PAR of my juniors which I would have to assess ?

Ans: The application has separate tabs in the inbox of the MoS i.e. My PAR -> where he can see his own PAR Assess PAR -> to see and record the PARs of his subordinates.

Q. Is it possible to record PAR after 31st December of the year in which the financial year ended?

Ans: No. It would not be possible to record the PAR after 31st December. Moreover, the date on which the PAR is digitally signed would get reflected on the PAR.

Q. What safety measures have been taken to keep the document sacrosanct ?

Ans: The application has adequate inbuilt mechanism to ensure that nobody can tamper with the data.

Q. Is there any mechanism for reminding the officer with whom the PAR is pending ?

Ans: The application has provision for sending auto alerts to the concerned officer(s) with whom the PAR would be pending beyond the specified time.


Exceptional FAQ Cases during Creating Workflow:

Case - 1
Period of reporting authority is 1-4-2016 to 31-3-2017
Period of review authority-1 is 1-4-2016 to 16-10-2016
Period of review authority-2 is 17-10-2016 to 31-03-2017
Solution – Create 2 different workflows and 2 different PARs for the following periods-
1-4-2016 to 16-10-2016
17-10-2016 to 31-03-2017


Case - 2
Period of reporting authority is 1-4-2016 to 16-11-2016 and reporting authority retired

Solution – For 2016-17 following 2 options are available –

While creating workflow in the system enable "auto delegation to custodian for manual work" button for that retired officer (Reporting). Generate PAR in the system send for self-appraisal. After self-appraisal it will come to alternate custodian. Alternate custodian take print of self-appraisal and sent to retired officer for manually writing his assessment as reporting officer. Alternate custodian should upload assessment in the system and forward PAR to the next authority.
While creating workflow in the system enable "auto delegation to custodian for manual work" button for that retired officer (Reporting). Generate PAR in the system send for self-appraisal. After self-appraisal it will come to alternate custodian. Alternate custodian should upload certificate, showing that reporting is not due to retirement of the reporting authority, in the system and forward PAR to the next authority.

Case - 3
Period of reporting authority is 1-4-2016 to 12-10-2016
Period of review authority is 1-5-2016 to 10-12-2016

Solution – Create workflow for the period 1-4-2016 to 10-12-2016. Generate PAR for the same period. While filling section -1 mention period of reporting authority as 1-4-2016 to 12-10-2016 and period of review authority as 1-5-2016 to 10-12-2016. Before forwarding this PAR for self-assessment upload one document with 2 certificates for the period of 1-4-2016 to 30-4-2016 as non-reviewed and for the period of 13-10-2016 to 10-12-2016 as non-reported due to certain reason (mention in certificate). Certificate is to be uploaded in an existing format.

Case - 4
Period of reporting authority-1 is 1-4-2016 to 12-10-2016
Period of reporting authority-2 is 13-10-2016 to 31-3-2017
Period of review authority is 1-4-2016 to 31-3-2017


Solution– Create 2 different workflow and 2 different PARs for the following periods-
1-4-2016 to 12-10-2016
13-10-2016 to 31-03-2017

Case - 5
Period of reporting authority-1 is 1-4-2016 to 31-3-2017
Period of reporting authority-2 is 1-4-2016 to 31-3-2017 (overlapping period)
Period of review authority is 1-4-2016 to 31-3-2017

Solution – Create workflow for the period of 1-4-2016 to 31-3-2017. While creating workflow in the system enable “auto delegation to custodian for manual work” button for Reporting officer. Generate PAR in the system send for self-appraisal. After self-appraisal it will come to alternate custodian. Alternate custodian take print of self-appraisal and sent to concerned reporting authorities for manually writing assessment as reporting officer. Alternate custodian should upload all assessments in the system as one document and forward PAR to the review authority.

For any support:

eMail to: support-mahapar@nic.in or call at Help Desk No: 022-22794298